University Policies

General Rules & Regulations

  • Admission
    • The University shall invite applications for admissions in various academic programs through publication of advertisement.
    • There shall be an admission test for each program and the applicants with 50% NTS/SAT/GAT may be exempted from the admission test. NTS/SAT/GAT percentage of an applicant shall be equated to admission test percentage conducted by the university.
    • O/A levels percentages shall be equated to Matric and Intermediate level percentages respectively.
    • The admission requirements and roadmap of each degree program shall be made available on the university website or in prospectus published from time to time.
    • A result awaiting candidate can apply for admission by furnishing a certificate that he/she has already appeared in the exam and hoping to meet minimum percentage required for the program.
    • If a candidate fails to provide the result within prescribed time, or fails to attain the required percentage, his/her admission shall stand cancelled. No admission fee shall, however, be charged if such candidate applies for fresh admission.
    • In case of incorrect or forged information the admission shall be cancelled and no transcript shall be issued.
    • A candidate seeking admission in the university shall abide by all its rules, regulations and policies published by the university from time to time.
    • Admission in the university shall remain provisional until provision of academic documents by the candidate duly attested by IBCC/HEC/Educational Ministry whichever is applicable.
  • Fee Refund Policy
    • If a 1st semester student decides to withdraw from the University after having registered he/she shall be entitled for full tuition fee refund provided that:

      • the withdrawal is requested, in writing, at least one week before the start of the semester; and
      • the applicant was a result awaiting candidate and failed to achieve minimum percentage required for the program.
  • Semester Credit Hour
    • A course semester credit hour (SCH) is defined as one hour of class work per week for sixteen weeks.
    • A laboratory semester credit hour shall be three hours of practical lab work per week for sixteen weeks.
  • Academic Year
    • There shall be two regular semesters i.e., Fall and Spring in an academic year. Each Semester shall have 16 teaching weeks.
    • A Summer semester is of 08 weeks duration and is usually used for internship, business projects and makeup courses.
    • A limited number of courses, on the discretion of a department, may be offered in a Summer semester.
  • Assessment of Tuition Fee
    • Fee shall be charged per credit hour as determined by the university from time to time.
    • Tuition fee for the registered courses shall be paid within due time period to validate the registration.
    • A student with fee default status shall not appear in the attendance roll and there shall be no attendance correction afterwards.
    • If the fee is not paid, within the prescribed time, the registration of the course(s) shall stand cancelled.
    • For all practical purposes cancelled course(s) shall be deemed as if they were never registered.
  • Credit Transfer Policy
    • Transfer credits may be accepted for work completed at a recognized Pakistani or foreign university and an original transcript issued by the university which administered the examination shall be submitted.
    • Only those courses/credits shall be transferred in which the candidate has got grade B or higher and they can be part of applicants- degree program at CUST.
    • Each transfer credit case shall be examined on its merit by the Admission Department in consultation with the respective HoD.
    • Accepted credit hours, without grades, shall appear on the transcript.
    • Maximum credits transferred shall not exceed 60% of the total credit hours required for the degree program.
    • The department has the exclusive right to accept or reject any request of transfer of course /courses.
    • A student with transfer credit hours shall not be eligible for a university medal.
  • Add/Drop
    • A student may add or drop a course within a specified period announced by the Registration Department. A course dropped will be deemed as if it was never registered.
  • Withdrawal
    • If a student decides not to continue in a course, and add/drop time has expired, he/she may withdraw from the course within twelve weeks from the start of the semester.
    • A course withdrawn will be reported on the transcript with a W status.
    • A withdrawn course shall not be counted towards the calculation of GPA.
    • A withdrawn course shall be treated as a registered course for the evaluation of tuition fee.
  • Repeat & Substitute a Course
    • An undergraduate course with grade C- or below and a graduate course with grade B- or below may be repeated and only the better grade shall be counted towards CGPA.
    • A student may substitute an elective course with another elective course. Such a substitution shall be treated as a repeat course.
    • A student can repeat any number of credit hours within permitted time duration but prior to the degree completion.
    • Substitution shall be allowed, with the approval of HoD, at the end of a degree program.
  • Semester Break
    • A student, under special circumstance, may apply for a semester break to the concerned HoD. However, to maintain his/her registration the student has to pay the semester break fee as determined by the university from time to time.
    • A student who is not registered in a semester shall lose his registration if he/she is not on semester break.
    • A consecutive two-semester non registered status shall lead to the cancellation of admission.
    • A student with cancelled admission is required to apply for readmission on the prescribed form.
    • A re-admission case shall only be considered if it is within the maximum time duration allowed for a degree program.
  • Change of Program
    • An MAJU student may apply for the change of program with the approval of concerned HoDs before the start of a semester. Such a student shall be issued a new registration number.
    • Only related courses shall be transferred with grades to the opted program.
    • Courses transferred shall appear in the transcript without mentioning the semester details in which they were studied.
    • Program transfer facility shall only be given to MAJU students.
    • Student shall submit transfer fee as determined by the university from time to time.
    • Program transferred student shall not be considered for the award of a medal.
  • Attendance
    • To be eligible for final examination 80% attendance shall be required in a course or in a lab work.
    • There shall be no relaxation in attendance requirement under any circumstances.
    • Class attendance shall only be marked if a student has no outstanding dues.
    • A student may request for withdrawal of a course in which his/her attendance is short by paying a fine as determined by the university from time to time.
  • Examination and Grading
    • A student shall be eligible for final examination if his/her name is included in the exam seating plan.
    • If a student misses final examination for what so ever reason, he/she shall be graded on the basis of sessional performance and there shall be no re-examination.
    • If a student misses final examination, he/she may apply for course(s) withdrawal provided he/she was hospitalized on the day of examination.
    • Letter grades shall be awarded at the end of each semester as per the following distribution:

      AssessmentUndergraduate Graduate
      Midterm Examination 20% 20%
      Assignments, Quizzes, Projects etc. 30% - 40% 30% - 50%
      Final Examination 40% - 50% 30% - 50%
    • Midterm and final examinations shall be administered by the CoE office.
    • Letter grades shall be awarded at the end of each semester as per the following distribution:

      Grades Definition
      A Excellent
      B Good
      C Satisfactory
      D Poor but passing
      F Failure
      I Work in Progress
      W Withdrawal
      P Pass
      NC No Credit
      ( ) Grade Replaced
    • Letter grades shall be awarded on following scheme:

      Marks Grades Undergraduate Graduates
      90-100 A 4.00 4.00
      86-89 A- 3.67 3.67
      81-85 B+ 3.33 3.33
      77-80 B 3.00 3.00
      72-76 B- 2.67 2.67
      68-71 C+ 2.33 2.33
      63-67 C 2.00 2.00
      58-62 C- 1.67 1.67
      54-57 D+ 1.33 0.00
      50-53 D 1.00 0.00
      Below 50 F 0.00 0.00
    • GPA

      Grade Point Average (GPA) shall be computed by multiplying the number of credit hours of each course by the grade points assigned to grade earned, then dividing the sum of these products by the total number of credit hours in which the student was registered in a semester.

    • CGPA

      Cumulative Grade Point Average (CGPA) shall be calculated by summing all the earned grade points divided by the total number of registered credit hours during the program.

    • Incomplete (I) Grade
      • A teacher may award I (incomplete) grade to a student who fails to meet all requirements for reasons beyond his/her control.
      • I grade shall not be allowed in a regular course/lab work.
      • I grade must be changed into an earned grade within the following semester otherwise it will automatically be converted to F grade.
  • Change of Grade
    • A student may file a petition with the CoE-s office for review of a final grade within two weeks after the declaration of the results.
    • The review of a grade shall be limited to omission and calculation errors.
    • The review process shall be initiated after the receipt of requisite fee as prescribed by the university from time to time.
  • Probation & Expulsion
    • A student shall be on probation if he/she fails to attain CGPA required to qualify the degree.
    • If a student stays on probation for two consecutive semesters he/she shall cease to be the student of the university.
  • Medal Award Policy
    • Student desirous to compete for the award of a medal shall apply on the prescribed form to the CoE Office.
    • A medal shall be awarded only in the respective convocation.
    • Only those graduates shall be considered for the award of a medal who fulfill the following:

      • Completion of all degree requirements within normal duration.
      • CGPA 3.50 or higher on the scale of 4.00.
      • No F grade in the transcript.
      • No transfer of credits from other Universities / Institutions.
      • No disciplinary punishment throughout the tenure of the degree.
    • If number of students in a degree program is less than 10:

      • Only one medal will be awarded
      • CGPA of winner will be compared with the CGPA of the winner of a medal in a program having more than 10 students, to assess the type of medal to be awarded.
    • Gold, Silver and Bronze medals shall be awarded to the top three students of each batch and degree program.
    • If there is a tie in the award of a medal both will be awarded the same medal.
  • Quaid-i-Azam Gold Medal
    • A Quaid-i-Azam Gold Medal shall be awarded, in a convocation, to an overall best achiever of the university and shall be based on:

      • Academics
      • co-curricular and
      • Extra-curricular activities.

Undergrad Regulations

  • Undergrad Regulations
    • Completion of 12 or 14 years of education shall be required for admission in BS / BBA or MBA/MCS programs respectively.
    • The admission shall be awarded on merit based on:

      • Admission Test
      • Earlier Academic Standing
      • Interview (if so desired by the department)
    • Residency requirement for the award of an undergrad degree shall be as given below:

      Degree Program Minimum (in years) Maximum (in years)
      BBA/BS 4.0 7.0
      MBA (96 SCH) 3.5 6.0
      MBA (66 SCH) 2 4.0
      MCS 2.0 4.0
    • A student shall be awarded a degree on:

      • completion of academic program as prescribed by the department;
      • completion of internship (6-8 weeks), if required by the department and
      • attaining a minimum CGPA of 2.0 on the scale of 4.0.
    • Normal load of an undergrad student is 15-18 SCH. A student must register for normal load in order to be considered for scholarship.
    • Maximum academic load, in a Spring or in a Fall semester, shall be 21 SCH and in Summer Semester it shall be 08 SCH.
    • The semester load for an individual student shall be determined by the department on the basis of his / her GPA which for the time being is as under:  

      GPACredit Hrs
      > 2.5021
      2.00 to 2.4918
      1.50 to 1.9912
      < 1.509
    • A fulltime student is required to register for a minimum of 9 SCH.
    • A student not registering for a minimum semester load shall not be treated as a fulltime student.
    • Final year project can be registered by a student after the completion of minimum course work prescribed by the department.
    • Final year project must be completed in two semesters and it cannot be registered as 6 SCH in a single semester.
    • Final year project is usually carried out in a group of 2-4 dependent upon project length and complexity.
    • Part-I or Part-II of final a year project shall be graded independently in a semester in which it was registered.
    • Final year project shall be graded based on:

      • Supervisor's Semester assessment
      • Project oral presentation(s)
      • Project report
      • Project demonstration
    • Final year project cannot be registered in a Summer Session.
    • Final year project shall be graded by a committee constituted by the concerned department and grade shall be awarded on the submission of project report.
    • A final year project report shall be written in student-s own language, F-Grade may be awarded for a copied report.
    • It is mandatory to register for internship and it shall be evaluated by a departmental committee with pass or fail grade.
    • A student cannot register for a course while doing internship.

MS Regulations

  • MS Regulations
    • Completion of sixteen years of schooling or 04 year education (130 semester credit hours) after HSSC/F.A./F.Sc/Grad 12 or equivalent shall be required for admission in the MS program.
    • The GAT-General conducted by the National Testing Service with minimum 50% cumulative score or University Admission Test shall be required for admission in the MS Program.
    • One of the following options in compliance with Core, Elective and Specialization courses as defined by the department shall be completed, as MS scholar, with a minimum CGPA of 3.00/4.00 for award of the MS degree:

      OptionsTotal SCH
      24 SCH course work with 6 SCH Thesis30 SCH
      27 SCH course with 3 SCH project30 SCH
      Course work only30 SCH
    • A maximum allowable course registration in a Spring or in a Fall Semester is 12 course SCH, whereas, it is 6 SCH in Summer a semester.
    • A registered scholar can submit a thesis only if his/her registration in the program is active (registered).
    • Examination shall be arranged within one month of the date of thesis submission.
    • MS thesis shall be examined, in an open defense, by a committee comprising :

      Dean of the Faculty Coordinator
      External examiner Member
      Internal examiner Member
      Supervisor Member
    • There should be an agreement amongst the committee members that the candidate has met the minimum requirement to qualify the thesis and grade shall be awarded as per following:

      External examiner 50%
      Internal examiner 30%
      Supervisor 30%
    • Thesis shall be graded as per the normal university graduate grading policy. If 'F- grade is awarded then scholar can re-submit the thesis after a period of minimum 90 days with fresh registration.
    • A thesis with minor revisions shall be submitted within four weeks from the date of examination failing which it shall be treated as re-submission.
    • A thesis with major revisions or re-submission shall be re-examined.
    • A re-submission shall require fresh registration of credit hours associated with the thesis.
    • If a thesis after submission is found plagiarized having similarity index equal to or greater than 20%, 'F- grade shall be awarded.
    • The date of completion shall be the date of examination of the thesis, if other conditions for the award of degree are fulfilled.
    • A maximum allowable duration, inclusive of semester break, for the MS program shall be 04 years from the date of admission whereas the normal duration is 02 years.
    • A scholar shall register in each semester and an unauthorized absence from the University for two consecutive semesters shall lead to the cancellation of admission.
    • A scholar may repeat a course in which he/she has earned B- or below.
    • A scholar, at the end of program, may get an elective course substituted with another one with the approval of the department.
    • A scholar exceeding the normal duration for what so ever reason shall not be eligible for a medal/award.
    • The program completion shall be prepared and verified by the Department.
    • Controller of Examination shall present the completion cases in a BASR meeting.
    • A scholar-s program completion shall be subject to the approval from the Board of Advance Studies and Research (BASR). However, a transcript / provisional certificate indicating program completion may be issued, on the recommendations of the Dean, by the Chairman of the BASR.
    • List of scholars who have completed MS shall be issued over the seal of the Registrar.
    • Three copies of the final thesis along with a CD, containing soft copy of the thesis, shall be submitted to the department.

University Dress Code

  • Boys Dress Code
    • Desirable
      • Trousers
      • Shirts
      • Tie
      • Dress Shoes with socks
      • Shalwar Kameez clean and properly pressed with waist coat
    • Admissible
      • Decent, clean and pressed jeans with T-Shirt
      • Shalwar Kameez clean and properly pressed
      • Summer Sandals with a strap running behind the heel
    • Not Allowed
      • Shorts, Cut off jeans, multi pocketed faded, torn and skin fitted
      • jeans/trousers
      • T-shirts with messages of any kind
      • Chappals/slippers of any kind
      • Bandana-s, caps etc
      • Vest of any kind
      • Long hair, pony tails etc
      • Ear rings, chain, wrist straps, bracelets etc
  • Girls Dress Code
    • Desirable
      • Traditional Shalwar Kameez and dupatta
      • Chappals/shoes
    • Admissible
      • Jeans with Kurta/shirt
      • Light Jewelry like nose pins, ear studs and rings on fingers
    • Not Allowed
      • T-shirts with jeans
      • Sleeveless shirts of any kind
      • See through and skin tight dresses
      • Heavy makeup
      • Flashy/heavy jewelry, pazeb-s etc
  • University ID Card
    • A student of the university is required to have a valid university identity card (ID card) and its display is mandatory while on the campus.
    • The Entry to the Examination Hall, Library, Labs and other premises will only be allowed, if a student possesses university ID card and his/her registration in the semester is intact.

Student's Discipline

  • Acts of Indiscipline
    • Capital University of Science & Technology aims at enriching the personality of its students by including in them a sense of tolerance, discipline and civilized behavior.

      The behavior of the students at the campus will be governed by the following rules and regulations. The Discipline Committee will have the authority to impose penalties on the students found guilty of breach of discipline on the campus and during conduct of examinations.

      The following among others, shall constitute acts of indiscipline:

      • Violation of Dress Code, and ID card rules.
      • Use of indecent and filthy language; undesirable remarks and gestures; acts of moral turpitude; disorderly behavior like abusing, quarreling, fighting, insolence towards others.
      • Indulgence in acts which may cause insult or physical injury to the colleagues, teachers, officers and staff of the University or any other person.
      • Defying a University official.
      • Spreading by word of mouth or written material, any religious, sectarian, ethnic regional, linguistic conflicts/hatred, or any material derogatory to Pakistan, Islam or any other religion.
      • Impersonation, giving false information, willful suppression of information, cheating or deceiving.
      • Possession, carrying or use of any type of weapons.
      • Damaging University property, including building, equipment, vehicle, etc. in any manner
      • Using any University property, without lawful authority.
      • Sale, distribution or consumption of intoxicants on the campus.
      • Use of student organizations for furthering the cause of political parties.
      • Bringing to the premises of the University any expelled students or anti –social elements.
      • Obstructing the functioning of the University or causing disruption of teaching/research/ other activities.
      • Any other relevant matter not specifically mentioned in these rules.
  • Examination
      • Helping one another in any manner during examination.
      • Getting assistance from a book, notes printed or photocopied material (unless it is clearly mentioned in the instructions of the question paper).
      • Using answer sheets for making appeals to the examiner or writing irrelevant remarks; misusing the answer sheet; removing pages from answer sheets, etc.
      • Getting assistance through communication devices, like cell phones etc.
      • Replacing answer sheets with other answer sheets not distributed for exam (e.g. prepared at home, prepared on campus prior to the exam, etc).
      • Exchanging answer sheets with other students.
      • Writing Roll Number of another student on ones- own answer sheet.
      • Cheating and being rude, abusive, aggressive, etc. with the invigilator during examination.
      • Disobeying the staff on invigilation/inspection/supervision duty.
      • Creating disturbance around the examination hall.
  • Penalties for Acts of Indiscipline
    • Minor Penalties
      • Warning / Censuring, verbal or written.
      • Putting on probation for a specific period.
      • A fine with or without any other penalty.
      • Withholding of a certificate of good moral charter.
      • Withdrawal of benefits/privileges enjoyed by the student (s) of the University.
      • Withholding of Examination Results.
    • Major Penalties/Punishments
      • Fine commensurate with the nature and extent of misconduct.
      • Cancellation of hostel accommodation, if any.
      • Cancellation of financial benefits/concessions, suspension of admission and ban on the entry into the premises of the university, for a specific period.
      • Cancellation of examination results.
      • Rustication from the University for a specific period and ban on entry into University campus.
      • Expulsion from the University and permanent ban on entry into the University campus.
    • Other Penalties in Examination Cases
      • Oral Warning.
      • Written warning/censuring.
      • Cancellation of answer sheet.
      • Cancellation of a course.
      • Cancellation of Mid-term Exam for all courses, during the Mid-term Exams.
      • Cancellation of one complete semester.
      • Rustication for a specific period of time. Expulsion from the university.

PhD Regulations

  • PhD Regulations
    • For admission into the PhD program a minimum CGPA 3.00/4.00 (in the Semester System) or First Division (in the Annual System) in MS or Equivalent shall be required.
    • A GAT (subject) test with minimum of 60% marks or GRE (subject) test with 60% percentile or the University Graduate Assessment Test with 60% score shall be required for admission in the PhD program.
    • The PhD program shall have a total of 48 SCH out of which 18 SCH shall be for the course work which shall be qualified, as PhD scholar, with a minimum CGPA of 3.00/4.00.
    • A maximum allowable registration in a Spring or in a Fall semester for a PhD scholar shall be 09 SCH, whereas, it is 06 SCH in a Summer semester.
    • A PhD scholar shall register in each semester during his/her studies. If a PhD scholar remains unregistered for two consecutive semesters it shall lead to the cancellation of the admission.
    • After the completion of course work, a PhD scholar is required to qualify the comprehensive examination within a maximum of two attempts to get the PhD candidacy status.
    • A scholar is required to register for comprehensive examination which shall be conducted in the 2nd week of each semester with under mentioned specifications:

      • The subjects and course contents of comprehensive examination shall be defined by the respective department.
      • Cumulative qualifying score for comprehensive examination shall be 60%.
      • Scholars who have registered but did not appear shall be awarded 'F- grade and attempt shall be counted.
      • A withdrawal from comprehensive examination registration shall be communicated in writing by the scholar at least two working days prior to the holding of examination.
    • A Research Synopsis shall be submitted by the PhD candidate at least two semesters prior to the dissertation submission, and the semester in which it is submitted shall be counted.
    • Synopsis shall be examined by a committee comprising of:

      Dean of the Faculty Chairman
      BASR Nominee Member
      One internal examiner Member
      Supervisor Member
    • Synopsis shall be graded as Pass/Fail and in case of 'Fail- grade the candidate may request in writing for another chance.
    • Acceptance/publication of at least one research paper from PhD work in an impact factor journal shall be required.
    • The dissertation may be submitted after the completion of 30 research SCH and with an active registration status at the time of submission.
    • A dissertation shall be cleared for evaluation if its similarity index is less than 20% in total and less than 5% from a single source.
    • The dissertation shall be evaluated by at least two foreign experts from a technologically / academically advanced country.
    • At least five foreign examiners shall be proposed by the Dean in consultation with the Supervisor. Of these five BASR shall approve only three.
    • The PhD dissertation shall have at least two out of three positive foreign evaluations to allow the candidate for final defense.
    • The Dean shall propose the local examiners in consultation with the Supervisor for the approval of the BASR.
    • An open final defense for the PhD dissertation shall be carried out by a committee comprising of:

      Dean of the Faculty Chairman
      Two external examiners Members
      One internal examiner Member
      Supervisor Member
    • On the conclusion of the final defense, the Chairman, in the absence of the candidate and audience, shall invite the examiners for voting on one of the following options:

      • accepted as is;
      • accepted with minor revisions;
      • accepted with major revisions.
    • A dissertation with minor revisions shall be submitted within 04 weeks from the date of examination and shall be accepted with a certificate from the Supervisor that 'the revisions have been incorporated-.
    • A dissertation with major revisions shall be submitted within 12 weeks from the date of examination and shall be accepted with certificates from both external and internal examiners that 'the revisions have been incorporated satisfactorily'.
    • The date of completion shall be the date of examination in case of minor revisions whereas it shall be the date re-submission in case of major revisions.
    • The Chairman shall ensure the communication of examiners comments to the scholar, if any.
    • A maximum allowable duration, inclusive of semester break, for the PhD program shall be 05 years from the date of admission whereas, the normal duration is 03 years.
    • A scholar may repeat a course in which he has earned B- or below.
    • A scholar may get an elective course substituted with another elective course with the approval of the department.
    • The PhD program completion shall be subject to the approval of the BASR. However, a transcript / provisional certificate indicating program completion may be issued, on the recommendations of the Dean, by the Chairman of the BASR.
    • Decisions of BASR in respect of comprehensive exam, synopsis and PhD completion shall be issued over the seal of the Registrar.
    • Three copies of the final thesis along with a CD, containing soft copy of the thesis, shall be submitted to the department.