In exercise of the powers conferred by Section 28 of the Capital University of Science and Technology Act, 2015 (Act No. XVI of 2015), the Board of Governors of the University is pleased to make the following regulations for graduate programs at the Capital University of Science and Technology, namely:—
1. Short Title and Commencement:
- These regulations may be called the Capital University of Science and Technology Graduate Programs (MS/MPhil) Regulations, 2018.
- These regulations shall come into force at once.
2. Definitions – In these regulations, unless there is anything repugnant in, the subject or context –
- “Academic Council” means Academic Council of the University.
- “Board of advanced studies and research” means board of advanced studies and research (BASR) of the University.
- “Controller of Examinations” means Controller of Examinations of the University.
- “Credit Hour” means one hour of classroom teaching or three hours of lab teaching in one week.
- “Cumulative Grade Point Average (CGPA)” means earned grade points multiplied by credit hours of that course, the sum of the product is then divided by the total number of credit hours attempted in the program.
- “Dean” means the Dean of the faculty in which the scholar is pursuing his/her studies.
- “Defense committee” means a committee constituted by the BASR for the oral defense of a PhD dissertation.
- “Department” means the department of the University in which the student is admitted.
- “External” means an expert from outside the department or the University.
- “Faculty” means a teaching entity of the University comprising of two or more departments.
- “Fall semester” means last semester of the calendar year.
- “Grade Point Average (GPA)” means earned grade points multiplied by credit hours of that course, the sum of the product is then divided by the total number of credit hours attempted in a semester.
- “Higher Education Commission (HEC)” means the Higher Education Commission of Pakistan established under High Education Commission Ordinance 2002.
- “Registrar” means Registrar of the University.
- “Registration department” means registration department of the University.
- “Regular semester” means spring or fall semester.
- “Scholar” means a student who has been awarded admission in a PhD program of the University and his registration is intact.
- “Semester” means a period of 16 weeks of academic activities.
- “Similarity index” means a report generated by a plagiarism checking software for a particular piece of writing.
- “Spring Semester” means first semester of the calendar year.
- “Summer semester” means a semester falling between spring and fall semesters having 8 weeks duration.
- “Supervisor” means a professor/researcher having PhD degree appointed by the BASR to advise the scholar.
- “Thesis” means a piece of writing by a scholar involving original study of a subject through academic research.
- “University” means the Capital University of Science and Technology.
3. Admission Requirements
- The eligibility criteria for admission in MS/MPhil Program shall be as follows:
- A qualifying degree (Bachelor or equivalent degree having sixteen years of education or four year education after Higher Secondary School Certificate) in the relevant discipline;
- At least 2.0 (on the scale of 4.0) Cumulative Grade Point Average (CGPA) in the qualifying degree or 50% aggregate marks if the qualifying degree is earned from an annual system; and
- Qualify university admission test or HEC approved test with minimum 50% marks;
- In addition to the requirements mentioned under (1) above an applicant who has obtained the qualifying degree from abroad shall provide an equivalence certificate from the Higher Education Commission (HEC) of Pakistan.
- An applicant who has already completed a part of credit hours of MS/MPhil Program in another HEC recognised University may be eligible for admission: Provided that only a maximum of four courses (12 Credit Hours), which are relevant to the applicants’ proposed degree program and having grades B or higher, may be considered for credit transfer: Provided further that the University shall have the exclusive right to accept or reject the request for credit transfer.
4. Degree Requirements
- In order to be eligible for the degree of MS/MPhil one of the following options must be successfully completed by the MS/M.Phil scholar with minimum CGPA of 3.00/4.00:
- 24 Cr. Hrs. coursework (8 courses) and Six (06) Cr. Hrs. Thesis;
- 27 Cr. Hrs. coursework (9 courses) and Three (03) Cr. Hrs. Project; or
- 30 Cr. Hrs. coursework (10 courses).
- The maximum allowable duration, inclusive of semester breaks, to successfully complete the MS/MPhil degree shall be four years.
- The maximum allowable courses for registration shall be equivalent to twelve (12) Cr. Hrs. in a Spring/Fall semester and six (06) Cr. Hrs. in a Summer semester.
- A scholar who is not registered in a regular semester shall have an inactive registration status unless he/she is on a semester break.
- A scholar who has completed registration equivalent to 30 Cr. Hrs. but couldn’t complete the program successfully shall have to register at least 01 Cr. Hr. to continue to maintain his/her registration status active.
- An unauthorized absence from the University for two consecutive semesters shall lead to cancellation of the admission.
- In case of cancellation of admission under 5(4) above a re-admission request may be considered provided that the scholar has a chance to complete the program within maximum allowable duration as mentioned under regulation 4(2) above.
- A scholar may add or drop a course within a specified period as announced by the Registration Department and a course so dropped or added shall be deemed to have been omitted or registered, as the case may be, from the start of registration.
- A scholar may withdraw a course within the specified period as announced by the Registration Department. A withdrawn course shall be reported on the transcript of the scholar with a ‘W’ status.
- A withdrawn course shall not be counted towards the calculation of grade point average (GPA), but it shall be treated as a registered course for the evaluation of tuition fee.
- An elective course passed by a Scholar may be substituted, with the approval of the concerned department, with another elective course passed by him/her with a better grade.
6. Course Examinations
- A scholar shall be eligible for final examination if he/she meets the requirements specified from time to time by the office of Controller of Examinations.
- Midterm and final term examinations shall be administered by the office of Controller of Examinations.
- Midterm and Final term examinations of a course shall be as per the date sheet announced by the Controller of Examinations and if a scholar misses the final examination for any reason, there shall be no re-examination.
- Scholar shall receive letter grades for the registered credits at the end of each semester as per the following scheme:
Below 58F0.00Fail-I-Work in Progress
Marks Letter Grades Grade Points Definition 90-100 A 4.00 Excellent 86-89 A- 3.67 Very Good 81-85 B+ 3.33 Good 77-80 B 3.00 Acceptable 72-76 B- 2.67 Average 68-71 C+ 2.33 Below Average 63-67 C 2.00 Poor 58-62 C- 1.67 Exceptionally Poor – W – Withdrawn – P – Pass – NC – Non Credit – () – Grade Replaced – S – Satisfactory – US – Unsatisfactory
- A scholar not satisfied with the awarded grade may file a petition to the office of Controller of Examinations for review of the final grade within fifteen days after the declaration of the result. The review of the grade shall be limited to omissions and calculation errors only.
- A scholar may repeat a course in which he/she has earned a B(negative) grade or below and the better grade, if so obtained, shall be counted.
7. Probation & Expulsion
- A scholar shall be placed on probation in a semester if he/she fails to attain 3.0 (on a scale of 4.0) Grade Point Average (GPA).
- In case a scholar remains on probation for two consecutive semesters his/her case may be referred to the BASR for decision on his/her expulsion or otherwise.
8. Thesis Submission and Defense
- A thesis submission shall be allowed only if the scholar’s registration in the program is intact.
- A dissertation shall be cleared for defense if its similarity index is less than 20% in total and less than 5% from a single source, but similarity from the scholar’s own published work carried out during the MS/MPhil studies shall be excluded.
- Thesis defense shall be arranged by the University within eight (08) weeks after the receipt of the thesis.
- Thesis shall be examined in an open defense by a thesis defense committee comprising of:
- BASR nominee – Convener
- external examiner – Member
- internal examiner – Member
- supervisor – Member
- After the defense the convener of the defense committee shall invite the recommendations of examiners as to:
- thesis may be accepted as is;
- thesis may be accepted after minor revisions;
- thesis may be accepted after major revisions, or
- thesis may be rejected.
- Thesis shall be graded by the members of the defense committee as per the following weightage:
- external Examiner – 40%
- internal Examiner – 30%
- supervisor – 30%
- Subject to the distribution defined in sub-section (6), the letter grade shall be awarded as per the definition given in Section 6(4).
- In case of Fail (F) grade, the scholar can re-submit his/her thesis after a period of 90 days with a fresh registration of credit hours associated with the thesis.
- Thesis with minor revisions shall be submitted within 04 weeks from the date of examination, failing which, it shall be treated as re-submission.
- Thesis re-submission shall require a fresh registration of credit hours associated with the thesis.
- A thesis with major revisions shall be submitted within 12 weeks from the date of examination and shall be accepted with certificates from both external and internal examiners that ‘the revisions have been incorporated satisfactorily’ failing which, it shall be treated as re-submission.
- Thesis may be submitted anytime during a semester and the date of completion shall be the date of submission provided that the thesis is accepted either with no or minor revisions.
- In the case of a three (03) Cr. Hrs. Project, the Head of Department shall be responsible to make arrangements for the evaluation of a project by constituting a two member committee, one of them shall be the project advisor, and the committee after evaluation shall award a letter grade to the scholar’s project as given in regulation 6(4).
- A scholar’s MS/MPhil program completion shall be subject to the approval from the BASR and the semester of completion shall be the semester in which the thesis is submitted.
- List of scholars who have completed the MS/M.Phil shall be issued under the seal of the Registrar.
9. Removal of difficulties
- If any difficulty arises in giving effect to the provisions of these regulations, the Academic Council may, by order, do anything which appears to it to be necessary for the purpose of removing the difficulty.